Technology is a tool.
I have worked for too many places that serve their technology rather than the other way around. Real world practices end up being determined by what their technology – and especially their databases – will allow them do to. And this has meant some bizarre practices. How weird is that? I mean, would anyone accept a hammer that required you to be standing on one leg and facing away from the nail in order to use it? No. And yet we too quickly become willing to allow our technology to determine how we do things… even if that means we do things in ways that make no sense.
Or we end up not doing things at all. Database doesn’t handle moves management? It doesn’t get done. Can handle event management? We end up not tracking expenses… and thinking our events perform far better than they do. Why is that acceptable?
Obviously, there’s a relationship between our practices and our tools. Hammers leave callouses. Heavier tools can strain our muscles and shape our backs. So, yeah, to a degree our technology is going to influence our practices – and the shape of our resource development strategies. But rather than blithely accepting this, we should acknowledge and respond to how our technology influences us.
Tools are there to make life easier.
Following on the first point, look at your technology and ask this question: is this making things easier? I’ve seen organizations that have entire staff positions dedicated to being able to do things the way their technology wants it done – because it’s so complicated it takes an entire position to work it and work around it. Why is that okay?
If a tool isn’t making life easier – or, worse, is making life harder – get rid of it.
The single biggest problem I see with organizations and their technology is inertia. We get used to doing things the way our technology demands they be done. We get used to culling through mailing lists by hand because our database can’t handle households. We get used to the shape our offices take as they form, like a pearl, around the grain of sand that is bad technology And eventually… we can’t imagine doing things any other way!
Let your real world practices and strategies determine what your technology needs to do – that is: what it needs to help your with.
If it’s doing those things, good, you’ve made excellent technology choices.
If it isn’t, get rid of it and find another solution.